What is a Mock Wedding Setup?
A mock setup is a pre-event trial run of your event décor and layout. It allows you (and your planner or décor team) to create a mini-version of your big day before it actually happens. Think of it as a visual rehearsal that includes elements like:
- Reception table layouts
- Floral centerpieces
- Table settings and linens
- Lighting and signage
- The ceremony backdrop
It’s your chance to see your vision off paper and into the real world.
Planning a wedding or any special event involves countless decisions—from florals to table settings to the overall theme. But even with the most detailed Pinterest board and the best event planner, it’s hard to visualize how everything will come together… until you see it in real life. This is where a mock wedding setup comes in.
Why You Shouldn’t Skip a Mock Setup
Here are some key reasons why we encourage brides and grooms to do mock setups for their weddings:
1. You get to see Your Vision Come to Life
Photos and mood boards are helpful, but they don’t always translate perfectly to your venue or lighting. Even when your decor provider has done similar events in the past, any slight change can throw the whole thing off balance. A mock setup brings your dream theme into full view, letting you see how the colors, textures, and details work together in real life.
2. Fine-Tune the Details
Maybe the napkin color clashes with the flowers. Or the centerpiece is too tall for guest conversations. With a mock setup, you can make these adjustments ahead of time instead of on the wedding day.
3. Avoid Last-Minute Stress
The last thing any couple wants is a décor disaster on the wedding day. A mock setup helps ensure everything is aligned with your expectations, giving you peace of mind when the big day arrives.
4. Coordinate with Vendors
Your planner, florist, lighting team, and venue coordinator can all benefit from a shared visual reference. A mock setup gives everyone clarity and reduces the chances of miscommunication.
When to Schedule Your Mock Setup
Ideally, you should schedule your mock wedding setup 2–4 weeks before your wedding day. This gives you enough time to settle on your design and your planning team enough time to order replacements or make necessary adjustments. If you’re working with a wedding stylist or décor company, they’ll guide you on the best timing. If you are planning this without professional assistance, worry not! Kazawa Events is here to guide you. Download our sample planning guide and use it as a guide for your big day.
Bonus: It’s a Photo Opportunity!
Some couples use their mock setup to take beautiful pre-wedding content — ideal for social media, wedding websites, or sneak peeks for family and friends. You can even chose to throw them off the sent with a few changes and to maintain the element of surprise.
Final Thoughts
A mock wedding setup may seem like an extra step when you have a wedding to do list that is a mile long, but it’s actually one of the smartest investments you can make during wedding planning. It gives you control, confidence, and clarity — making sure your big day looks just as magical as you imagined. You will thank yourself for making time for this once your vision is achieved.
Are you planning an event and need assistance from our experts in the event planning team? We will guide you from beginning to end to ensure you get the best possible event!
Visit KazawaEvents.co.ke or contact us today to start planning with confidence. You can also visit our office for an in person consult.